Access to medical records on-line

Patient on-line access for detailed coded data

This surgery offers online access to the detailed information from the medical record i.e. information held in coded form, where requested by the patient. This is subject to appropriate safeguards checks and practice policy.


In order to proceed with an application for access to on-line medical records, an application form must be completed and you will be required to attend the surgery in person to verify your identity.


Two documents need to be presented to the receptionist with the application form.  When a patient’s identity is verified, at least one of which should contain a photo of the individual. The documents should be checked for consistency, and the applicant compared to the image on the photo ID. Any two of the following three documents are acceptable:

               passport, driving licence, bank statement.

If you do not have these documents, alternatives can be checked against the government approved list of acceptable documents.


Identity verification follows legal, professional and ethical standards. The name of the person verifying an applicant’s identity, the method used and date will be recorded in the records. This is achieved by scanning in the completed application form, and ID provided.

Once your application has been received and identity documents have processed, the Practice Manager will contact you to discuss online records access.

Access must be authorised by the GP before the user is enabled as a registered online user for viewing detailed coded records.

application for access to detailed coded data

application for proxy access to detailed coded data

patient information leaflet - Patient online records access

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